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Vacation Homes Destin

Rental Policies

Vacation Properties. Vacation Homes Destin (VHD) properties are to be used as a vacation residence ONLY, and for the exclusive use (residence and pool) of registered tenant and their registered guests ONLY. Usage by non-registered guests is considered a breach of contract.

Advance Deposit. Reservations can be made one (1) year in advance, however, rates are not guaranteed.  Rates, fees, and taxes are subject to change without notice. An advance reservation payment equivalent to fifty percent (50%) of the total rent is required at the time of booking to confirm your reservation. Reservations made less than thirty (30) days prior to arrival requires payment in full.

Security Deposit Protection. A security/damage deposit is required on all Vacation Homes Destin rental properties. A $500 damage deposit will be charged on your credit card one week prior to your arrival and will be refunded within 5 days after your departure provided there is no damage or theft to the rental property, additional guest fees, additional cleaning fees, pet damage, or any other additional charges, and all policies and conditions of rental are followed including exceeding the number of registered guests and pets. In the event your credit card is declined at the time of the security/damage deposit and is unable to be completed in two (2) days, the reservation will be cancelled and funds paid to date will be forfeited. If repairs are required or other fees due as a result of a guests stay, all or a portion of the damage deposit will be forfeited and additional charges may apply. By signing this agreement you waive your right to dispute any charges that are made to your credit card regarding this policy. A guest’s liability is also not limited to the loss of the damage deposit. Please note any damage to the property upon your arrival and report it to us immediately to avoid possible liability.

Pet Policy. Some of our rentals are dog friendly. A maximum of two pets are allowed, with prior approval, and provided pet is housebroken, up-to-date on all vaccinations, flea free, and not prone to damaging property. When making reservations it is very important that you let us know you will be bringing a pet.  A nonrefundable PET FEE of $18 daily for one dog, $30 daily for two dogs in addition to the rental amount will be required if pet is approved. The ONLY pets we accept are dogs. In addition to the PET FEE, any damage done by a guest’s pet, such as chewing furniture, staining carpet (pet urine), digging in the yard, etc. will be charged against the guest’s credit card. If any evidence of a pet(s) is found in the rental home or on the premises and was not approved by Vacation Homes Destin, the guest’s credit card on file will be charged for carpet cleaning, odor removal, flea spray, and pet fees. Pets are not allowed on the furniture or beds unless a protective cover is used (provided by the guest). Pets cannot be left alone in the home without being caged.  Also, we require that guests pick up after their pet when the pet does its business, whether on Vacation Homes Destin properties or other areas and dispose of waste in a proper container. GUESTS WILL BE CHARGED A FEE OF $10.00 FOR EACH POOP REMOVAL. All pets must be under the complete control of a responsible human companion and on a hand-held leash at all times when not in the fenced in yard. We do not limit pet size or most breeds (some breeds are not accepted due to insurance restrictions), however aggressive or unruly dogs are not welcome for the safety of other guests and children in the area. If we receive one or more complaints regarding barking or aggressive pet behavior, the guest, with their pet will be asked to leave with forfeiture of all rents and security deposit. Under NO circumstances are pets allowed in the swimming pools.

Smoking Prohibited. The damage deposit will be forfeited and guests will incur an additional charge for carpet cleaning and deodorizing if ANY evidence of smoking is found inside any of our rentals. Smoking is allowed outside only, so please dispose of butts and other smoking materials properly.  If cigarette butts are not disposed of properly and butts are found discarded on the premises, an additional cleaning fee will be charged to your credit card on file.  Please be responsible.

Liability. It is expressly understood and agreed that the owner of Vacation Homes Destin, shall not be liable for any damages or any injury to tenant, tenant’s guests or his family or to his family’s or guest’s property from whatever cause arising from occupancy of said premises by tenant and his family and guests.  Guests constitute any persons allowed on the premises by the tenant. It is further understood and agreed that owner shall not be responsible for any personal property left by guest in said premises. In the event property of guest is left on premises, guest may request owner to mail or ship property back to guest at guest’s sole expense.

Rental Payment. Rental payment is due in full thirty (30) days prior to arrival (60 days for long-term guests). Credit cards are not accepted for seasonal guests (monthly long-term rentals). If the initial payment is made by credit card, you are authorizing Vacation Homes Destin to charge your credit card for the final rental payment due thirty (30) days before your arrival. If method of payment is by check, the initial payment is due in our hands no later than three (3) days from booking and the final rental payment has to be in our hands no later than thirty (30) days prior to your scheduled arrival (60 days for long-term rentals). A late fee may be assessed, at owners discretion, if deposit or balance is not paid on time. Advance deposits and rental payments shall remain the property of and for the use of Vacation Homes Destin, subject to stated cancellation policies, and any interest income or profit from advance deposits or rental payments belong solely to Vacation Homes Destin.

Rental Rates. From time to time other Internet sites will post our rental units with and without our approval, and may not accurately reflect the current rates and terms of reservations. Vacation Homes Destin does not accept the responsibility for the accuracy of other than the official Vacation Homes Destin web site. The Rates, Terms and Conditions reflected on the official Vacation Homes Destin web site (www.VacationHomesDestin.com) will be the governing rates and terms, and Vacation Homes Destin is under no obligations to honor rates and terms offered by other sites that are in conflict with the official Vacation Homes Destin web site. Rates, fees, and taxes are subject to change without notice.

Booking Fee. All reservations include a non-refundable booking fee equal to a percentage of the rate or a flat amount plus tax to help offset the administrative cost of bookings and services. The booking fee applies to each reservation and is automatically charged to the reservation and appears as a separate line item in the guest’s reservation.

No Sub-Leasing Permitted. This agreement cannot be transferred to another party without prior written approval from Vacation Homes Destin.  Absolutely no exceptions for any reason.

Cancellation Policy. Cancellation of reservations must be made sixty (60) days or more prior to arrival.  A cancellation fee equal to 20% of the total rent will be charged on all cancelled reservations more than sixty (60) days prior to arrival. Late cancellations with less than sixty (60) days notice (90 days for long-term rentals) will result in forfeiture of the full advance deposit. Long-term, advance monthly rentals must give ninety (90) days notice of cancellation prior to arrival. Cancellation and/or early departure due to inclement weather does not warrant any refund of rent. If a reservation is shortened less than sixty (60) days prior to arrival (90 days for long-term rentals), the guest is responsible for full rents due. The cancellation loss may be avoided if “Travel Insurance” is purchased and the reason for cancellation is covered under the cancellation policy. Online travel insurance sites like InsureMyTrip.com will be glad to give you a quote for vacation travel insurance. Should guest opt not to purchase travel insurance please be aware that no refunds will be available for unforeseen developments such as illnesses, mandatory hurricane evacuations and the like inside the 60 day period. Please note that without travel insurance your trip investment could be lost. Vacation Homes Destin strongly recommends purchasing travel insurance. Advance rent payments or final payments are only refundable in the event of cancellation through a travel insurance company or if we successfully re-rent the unit for the same time period at the same rate, Vacation Homes Destin will refund 50% of the 20% cancellation fee to the guests. Written notice is required for all cancellations.

Number of Guests.  The rental rates at Vacation Homes Destin are based on a specific number of guests, which is typically less than the maximum number the house may hold or accommodate according to each individual rental and reservation. In the event more guests arrive than are initially registered, it will be considered a breach of contract. Each additional guest above that limit, with prior approval, is charged $100 per additional person plus applicable taxes regardless of the number of nights the guests stay. Violation of this policy will result in additional fees or the forfeiture of full rental payment and damage security deposit, at our option. Reservations made under false pretenses results in forfeiture of full rental payment and the damage security deposit.

Family Rentals Only. Vacation Homes Destin is designated as Family Friendly.  We do not rent to vacationing college students or single young adults under the age of 25 or chaperoned groups. Our homes may NOT be used for weddings, wedding receptions, bachelorette or bachelor parties or any gathering that is associated with wedding festivities. Underage drinking and/or partying are not allowed in any of the rental units. Any use of Vacation Homes Destin rentals for purposes other than family vacations must be addressed at the time of the reservation.  Parents must accompany their children under the age of twenty-five at all times. All violators will be evicted and all rental payments and damage deposits will be forfeited in accordance with Florida State Statue 509.141.  This policy includes reservations made by parents that do not check-in, and/or who leave overnight during the length of the stay. An additional cash security deposit may be required during spring break.

Alcohol/Drugs. No drinking of alcoholic beverages by guests under the legal drinking age of twenty-one (21) is allowed on the rental properties at any time. If Guests are arrested for underage drinking at rental properties or if Vacation Homes Destin observes Guests under the legal age of twenty-one (21) drinking alcoholic beverages on the property, Vacation Homes Destin reserves the right to terminate this Agreement and evict Guests with no refunds or rebates. Illegal drug use is strictly prohibited and prosecuted to the fullest extent of the law.

Check-in Time. Check-in time is between 4 – 5 p.m. Central Time on the check-in date. Please do not show up early or purchase your perishable groceries in anticipation of an early check-in. We have a relatively short time to prepare the rental for your stay and your early arrival distracts us from meeting our very tight cleaning and maintenance schedule. If guests do attempt to check in prior to the 4:00 – 5:00 pm CST check-in without prior written approval, an EARLY CHECK-IN fee will apply. The standard rental period is weekly, Saturday to Saturday. On Saturdays we may experience slight unavoidable delays, we ask for your patience in this regard. We do not guarantee a 4 o’clock check-in. No refund will be given for any check-in that occurs later than 4pm.

Checkout Time. Check-out time is 10 a.m. (sharp) on the check out date.  Anyone staying past 10 a.m. on departure date will be charged for an extra day plus an additional $100.00 delayed cleaning fee.  NO EXCEPTIONS!

Housekeeping. Each rental unit is cleaned prior to guest’s arrival and after departure. A departure cleaning fee will apply to ALL reservations. The fee will vary depending on the property. Guests will be responsible for cleaning after themselves during their stay and for leaving the rental in the order in which it was found upon check-in. If accommodations are left damaged or unusually messy (such as unwashed dishes, garbage left in the unit or stains on the furniture or carpet), your damage security deposit will be forfeited and/or an additional cleaning fee will be charged to your credit card.

Gas Grill. A gas grill is provided for your grilling pleasure. The grill is NOT to be used as a charcoal grill. If you choose to use it as a charcoal grill, your credit card on file will be charged to replace the grill. If the tank goes empty during your stay, please contact Vacation Homes Destin during normal business hours for a tank replacement (limit one (1) tank replacement during rental period). If the grill is used and not cleaned, you will be charged a $50 cleaning fee. After each use and cleaning, please make certain the grill cover is replaced and turn off the gas.

Good Neighbor Policy. All rental units are located in a mixed-use neighborhood that includes both short-term guests and year-round residents.  Most rentals reside in residential neighborhoods controlled by Homeowners Associations that have very strict rules. Guests are asked to be considerate of the neighbors with noise and activities. Quite time for all properties is 10:00 P.M. to 8:00 A.M. We want our guests to enjoy their stay but not at the expense of the neighbors.  Our rental homes are monitored for rowdy or noisy behavior and all violators will be evicted with loss of all rental payments and security damage deposit. Parties and rowdy behavior will not be tolerated and will be grounds for immediate eviction. Guests are asked to conform to all rules and regulations of the property and community. In the event we are notified of noise disturbance after 10 P.M., a $100 noise disturbance fee will be charged, and may include eviction.

Parking. Many rental properties prohibit the on-site parking of recreational vehicles, watercraft (boats, trailers, jet skis, etc.), and/or restrict the number of motorized vehicles.  Please inquire as to parking availability for each rental. Additional parking may be available. Parking on the cul-de-sac is not permitted. Parking on the grass is not permitted at any time. Any fines/towing fees are the responsibility of the vehicle owner.

Keys. When final rental payment is received and the signed guest list returned, two weeks prior to arrival guests will receive driving directions, instructions, and a security code for the lock box or keyless entry. The lock box is located to the left/right of the front door, and contains a front door key to the home. This key is used to initially open the front door upon arrival and to lock the front door on departure. Keys for day-to-day use are located inside the home.  When guests depart, if the keys are not returned to the original hooks, your security damage deposit will be deducted or your credit card will be charged for re-keying all doors at the rental home. There will be a $30 charge for all lockouts (keys or keyless entry), and this is due at the time the service is rendered.

Telephone and Internet Service. Free local calling is provided at each rental unit. Incoming long distance calls are also free. In order to make outgoing long distance calls you must use a credit card or calling card. High speed internet service is provided free during your stay.

Private Pool. Each rental unit that has its own private pool is to be used by registered guests only! NO Diving or horseplay around the pool is allowed. As a renter you accept the risk of the pool and agree that no minor will swim in the pool unaccompanied by an adult. Children age (3) and under MUST wear approved swim diapers when using the pool.  Under NO circumstances are pets allowed in the swimming pools.

Linens/Towels/Supplies. Although linens are furnished, guests are asked to bring their own beach towels and beach blankets as linens are not to be removed from the home. Any lost or damaged linens will be deducted from the security damage deposit or charged to your credit card on file. Please keep in mind that make-up, suntan oil and dyed linens/towels are considered ruined. An initial set up of trash liners and toilet paper is provided. Extra items needed are the responsibility of the guest.

Repairs. Renter(s) agree to report promptly to Vacation Homes Destin any mechanical, electrical, and plumbing or other problems with the premises. We make every effort to perform routine maintenance before your arrival. However, service related problems do occur. Please notify Vacation Homes Destin immediately and the problem will be corrected as soon as possible. No refund or rate adjustment will be made for mechanical failures. In the event Vacation Homes Destin or its agent needs to enter the premises, Vacation Homes Destin or its agent will make every effort to schedule at a time convenient to tenant. In an emergency, Vacation Homes Destin or its agent may enter the premises at any time without securing prior permission. Any service call requested by guests that is a result of guest action, abuse, misuse or negligence, may result in a $50 service call plus $25/hr of on-site labor and will be billed to guest’s credit card.

Construction. Vacation Homes Destin cannot predict construction in the area and cannot be held responsible for any inconvenience.  No refunds will be given in the event of nearby construction.

Unit for Sale. In the event this property is for sale, we may find the need to show the property during your visit. We will make every effort to schedule the showing at a convenient time so we do not disturb your vacation.

Termination. If tenant or any member of his party violates any of the terms of this agreement, Vacation Homes Destin may, at its sole discretion, terminate this agreement with no refund of the unused portion of the rents and damage security deposit, and may enter the premises and remove tenant, the members of his party and their belongings. Any material breach shall include, but not limited to, exceeding stated occupancy limits, damage to the property, or failure to check out on a timely basis.

Recourse/Disputes. Guest acknowledges that, if all rental monies have been paid, the maximum recourse the Guest has against Vacation Homes Destin for any alleged breach of this Agreement is the amount of the rental paid or to be paid to Vacation Homes Destin arising out of the Agreement. Guest understands that there are certain risks inherent to persons and property located close to the beach. Guest acknowledges that Vacation Homes Destin would not rent the rental unless the Guest accepted these conditions and assumes the risks. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Florida and be treated as though it were executed in the  Okaloosa or Walton County, State of Florida.  Any action relating to this Agreement shall be instituted and prosecuted only in Okaloosa or Walton County, Florida.  Guests specifically consent to such jurisdiction and to extraterritorial service of process.

Indemnification/Hold Harmless. Guests shall be solely responsible for any property damage, accident or injury to any person or pet or loss sustained by any person or pet, including loss of money, jewelry, and other items of personal property, arising out of or in any way related to Guests use of the premises, including the items of personal property provided by Vacation Homes Destin at Guests request.  Guests shall inspect and be familiar with proper use and application of such items prior to using them. Guests hereby agree to INDEMNIFY and hold Vacation Homes Destin, its employees, officers and/or property owners, harmless from any and all claims including those of third parties, arising out of or in any way related to Guests and pets, use of premises, or the items of personal property provided therein. Guests hereby agree to hold Vacation Homes Destin and its employees, officers and/or property owner, harmless and to indemnify same against any and all claims that arise pertaining to any event during the course of rental as a consequence of any acts or omissions of Vacation Homes Destin and/or property owners, its agents, employees and officers.  Guests assume the risk of injury or other losses relating to any recreational activities and will hold property owners and Vacation Homes Destin harmless with respect thereto.

Methods of Payment. We accept MasterCard, Visa, American Express and Discover credit cards. Other acceptable methods of payment include cashier’s check, bank certified checks and personal checks. Checks will not be accepted less than 30 days prior to scheduled arrival. All payments must be made in U.S. dollars. There is a $35 handling fee for all returned checks. A credit card will be required for all reservations regardless of payment method.

Reservation Agreement. Guests acknowledge, understand, and agree that the moment guests provide their credit card and reservation information, they have accepted the Terms and Conditions for renting and are obligated by those Terms and Conditions. Vacation Homes Destin agents are authorized to charge said credit card for the rental amount agreed upon. Vacation Homes Destin Cancellation Policy will govern any cancellation, rescheduling, or change after the credit card authorization approval is received by Vacation Homes Destin.